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This site is archived and no longer updated as of 13 Jan 2017.
Please visit the new FTS site for the latest data.

UN Agency Field Offices and FTS


What is FTS?
The Financial Tracking Service (FTS) is a global, on-line, real-time database of humanitarian funding needs and international contributions. It serves to improve resource allocation decisions and advocacy, by clearly indicating to what extent populations in crisis receive humanitarian aid, and in what proportion to needs. FTS offers a series of analytical tables that show humanitarian aid flows to specific crises, and also allows users to produce custom tables on demand. It covers all countries for which international humanitarian funding is reported. FTS is managed by OCHA and located at http://ftsarchive.unocha.org.
How can the FTS help UN agency field offices?
Advocacy & fundraising: Financial tracking provides raw material for advocacy, by identifying crises with the greatest resource needs, highlighting under-funded crises and sectors, monitoring changes in humanitarian resource needs in evolving situations, and tracking the timeliness of donor response to urgent needs. Financial tracking also gives credit where it is due.
Coordination: FTS offers information at a glance on which implementing organisations and donors are working in which crises and sectors, and to what scale. Such organisations and donors can therefore pool information via FTS.
Publicising project proposals, including your agency’s own: FTS shows not only contributions, but also proposed projects (in Consolidated and Flash Appeals) with their budgets and unfunded balances. Agency field offices can therefore use FTS to publicise humanitarian projects and draw attention to funding needs, including their own.
Donor visibility: FTS publicises donor contributions to various crises, which donors appreciate.
How can UN agency field offices help FTS?
Check the figures and ask your HQ to correct errors or omissions on FTS. FTS is not telepathic: it is a recording service that can only post what is reported to it. Regular reporting mechanisms exist, but they are imperfect. Although only agency HQs can confirm contributions to FTS, field staff are often in the best position to spot errors or omissions, so your attention is needed. (In the special case of UNDP, it is the field offices and not UNDP HQ that must report to FTS—see below for easy ways to report.) Seriously incomplete data undermine the FTS’ reliability and its usefulness for coordination and visibility. Conversely, full information makes a powerful coordination tool and helps all stakeholders see the full extent of humanitarian activities and resources in each country. FTS can put you in contact with your agency’s FTS reporting focal point at HQ: e-mail fts@un.org.
Make suggestions for improving FTS. FTS is currently undertaking a series of improvements to make data more complete and accessible to users. All stakeholders should feel free to suggest improvements. Email: fts@un.org.
How can agency field offices access FTS?
Online at http://ftsarchive.unocha.org. File sizes are small, so downloads are fast even with slow connections. If you cannot download, ask your HQ to download and e-mail or fax it to you. We hope the choices on the home page are self-explanatory. If not, start by clicking the “Help” link
What to look for on FTS
For countries with a Consolidated or Flash Appeal, click “Funding Status of Current Appeals” on the FTS home page, then click the country you cover. From that page, check Table C (requirements and funding per appealing organisation), Table F (List of commitments/contributions and pledges to projects listed in the Appeal, grouped by donor), Table E (List of Appeal Projects - grouped by cluster - with funding status of each), and Table H (Other Humanitarian Funding - to projects not listed in the Appeal). Note which clusters FTS – PN 300, OCHA, Palais des Nations, 1211 Geneva, Switzerland. Fax : +41-22-917-0368. E-mail : fts@un.org or sectors and which projects are most under-funded (and any that are well funded). Investigate what has been the impact of lack of funding (and therefore of implementation), and use that evidence to advocate for more or better-distributed funding. Look at humanitarian aid outside of appeals, and assess its inter-relation (if at all) with projects in the Consolidate and Flash Appeals.
For countries without a Consolidated or Flash Appeal, do a simple search from the home page, selecting your destination country (and/or donor) of interest. For additional information and more filtering options, go to the advanced search (“Make financial tables using my own criteria”) and read the instructions.
Also, ensure that the information on the FTS is correct. If you note any omissions or errors, please ask your headquarters to confirm the missing contribution to FTS, and also inform fts@reliefweb.int. (Note that FTS may be obliged to confirm information from agency field offices with the agency headquarters before posting on FTS). However the field offices are often better at spotting errors and omissions, so their attention is needed.
FAQ: Doesn’t FTS cover only Consolidated or Flash Appeal contributions?
No—and we have changed our on-line presentation to make it look less that way. FTS’ database contains all humanitarian contributions reported by appealing agencies and donors, whether to projects registered or not registered in Consolidate and Flash Appeals, and for countries where there is no CAP (Consolidated Appeal Process). FTS is a global humanitarian financial tracking service: in 2009, FTS posted more than 9,900 contributions totaling $11.1 billion for 123 countries, from 462 donor governments and organisations, to more than 774 implementing organisations.
Do UN agencies receive funding “through the CAP”?
Not in the sense of the CAP being a pool or channel of funds. The CAP is a coordinated programme cycle that increases donors’ confidence that appealing agencies’ projects are linked to the humanitarian community’s collective strategy and goals in a given crisis. Appealing agencies should perhaps think less in terms of "seeking funding for their proposals through the CAP" (though we would all be pleased if donors decide to fund projects on the basis of their summaries in CA documents, as they sometimes do), and more in terms of registering their proposals—which they will still pursue through their usual funding channels—in the CA as a way of publicising them and certifying the proposals' coherence with the common humanitarian action plan and dovetailing with other proposed activities.
How does FTS define humanitarian aid for statistical purposes?
For activities outside CAPs, FTS has let donors and implementing agencies self-define humanitarian activities and contributions. To achieve more consistency, FTS and a working group of the Good Humanitarian Donorship initiative have developed a fairly broad definition to apply in case of doubt. The definition is posted on the FTS website.

How can UNDP report contributions to FTS?

Reporting methods aren't too formal. UNDP field offices can inform FTS of contributions in a variety of ways: by e-mail (to fts@un.org), fax, letter, via our on-line form http://ftsarchive.unocha.org, then click the "contribution" link at left), or whatever verifiable method they find most convenient. For example, they can simply forward to FTS a copy of the funding contract. (In some countries where OCHA has an information officer or NGO liaison officer, s/he may facilitate sharing project finance information.) We aim to not cause field staff any significant extra work. If a reporting agency does not use our on-line form, we only ask that they specify at least the following:

1. donor country or organization
2. date of contribution (or decision)
3. amount in original currency (e.g. Euros, USD), or if in-kind, the amount, description, and value of goods
4. one-line description of the contribution
5. Consolidated Appeal or Flash Appeal project code (if relevant)

We are equally interested in information on funds that come from private fundraising and unearmarked funds from official donors that are used for humanitarian action. UNDP should report such allocations or expenditures as well. (Some are reluctant to publicise the fact that they are already covering a part of a project’s appealed needs, but in our experience donors are encouraged by seeing that an agency values a project enough to spend its own unearmarked funds on it.)
FTS – PN 301-5, OCHA, Palais des Nations, 1211 Geneva, Switzerland.
Fax : +41-22-917-0368.
E-mail : fts@un.org

Welcome to the FTS archive!

IMPORTANT: On 23 January 2017, we switched permanently to the new FTS website. The data on this site is no longer updated as of 13 January 2017.

This site is now available only as an archive. The new website contains all the historical data and functionality available here, and its data is regularly updated.

Visit the FTS website (fts.unocha.org).